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Hospital stores, inventory and assets

For BHA, MHA, hospital and healthcare management, materials management, biomedical engineering

Running a hospital's stores and its equipment. Part 1: items, suppliers and stock, buying, receiving and paying. Part 2: the assets themselves, from arrival through custody, repairs, maintenance, calibration and movement to disposal.

Practised on MedAura ERPInventoryAMS
14 units90 tasksA data entry drillA case scenarioCertificate6 months' access

What you'll learn

14 units, in the order the work is learned on the floor. Each task is shown on the real screens, then practised.

Roles you'll practiseStore keeperProcurement officerAsset managerMaintenance technicianAsset holder (staff)

Part 1 · Inventory and stores

Unit 1Getting started: the store at a glance4 tasks
  1. Check what your store needs today
  2. Check stock and where it's kept
  3. Check an item's batches and history
  4. Keep an eye on purchasing
Unit 2Items, suppliers and rates8 tasks
  1. Add a new item to the item master
  2. Add an item category or unit
  3. Add a manufacturer
  4. Add a tax
  5. Add a supplier
  6. Update what a supplier offers
  7. Record a rate contract with a supplier
  8. Compare suppliers' prices
Unit 3Stores and storage5 tasks
  1. Add a store
  2. Give someone access to a store
  3. Set up a store's storage locations
  4. Assign items to a storage location
  5. Move or merge bins
Unit 4Planning stock5 tasks
  1. Set an item's minimum and maximum in a store
  2. Act on low-stock and expiry alerts
  3. Plan a refill and raise store requests
  4. Refill from another store
  5. Move stock that's about to expire
Unit 5Buying: requests to purchase orders6 tasks
  1. Raise a store request by hand
  2. Turn store requests into purchase orders
  3. Ask several suppliers to bid
  4. Compare quotes and award an RFQ
  5. Raise a purchase order directly
  6. Follow up purchase orders
Unit 6Receiving and paying7 tasks
  1. Receive a supplier's delivery (GRN)
  2. Put received stock away
  3. Return goods to a supplier
  4. Record a supplier's invoice
  5. Record a supplier's credit note
  6. Pay a supplier
  7. Check what you owe a supplier
Unit 7Stock in and out of departments4 tasks
  1. Issue stock to a department
  2. Take back unused stock from a department
  3. Transfer stock to another store
  4. Correct stock after a count

Part 2 · Asset management

Unit 8Getting started: assets at a glance4 tasks
  1. Check what needs attention
  2. Look up an asset
  3. See what maintenance is due
  4. Run an asset report
Unit 9Bringing assets in7 tasks
  1. Add a fixed-asset item to the inventory master
  2. Add a new asset
  3. Import assets from a file
  4. Add a document to an asset
  5. Print QR labels for assets
  6. Add a maintenance contract
  7. Keep insurance renewals on time
Unit 10Custody: who has what5 tasks
  1. Assign an asset to a person or place
  2. Accept an asset handed to you
  3. Take an asset back
  4. Return an asset
  5. Return assets from your profile
Unit 11Breakdowns and repairs10 tasks
  1. Report a problem with an asset
  2. Report a problem from your profile
  3. Escalate a department ticket
  4. Turn a breakdown ticket into a work order
  5. Carry out a work order
  6. Sign off and complete a work order
  7. Send an asset out for repair
  8. Approve a dispatch request
  9. Record a vendor's repair
  10. Look back at maintenance done
Unit 12Preventive maintenance, calibration and safety7 tasks
  1. Schedule preventive maintenance
  2. Set up a checklist for an asset category
  3. Add a calibration certificate
  4. Renew an expired calibration certificate
  5. Schedule a safety audit
  6. Carry out a safety audit
  7. Follow up a failed audit
Unit 13Moving assets, and the gate12 tasks
  1. Move an asset to another department
  2. Approve a transfer request
  3. Reject a transfer request
  4. Approve several transfers at once
  5. Receive a transferred asset
  6. Report damage on a received asset
  7. Trace where an asset has been
  8. Dispatch an asset with a gate pass
  9. Follow up assets out for repair
  10. Sign in to the gate check app
  11. Check an asset out at the gate
  12. Stop an asset at the gate
Unit 14Value, depreciation and disposal6 tasks
  1. Set up an asset's depreciation
  2. Check an asset's book value
  3. See what an asset really costs
  4. Plan which assets to dispose of
  5. Ask to dispose of an asset
  6. Dispose of an asset

Putting it together

Data entry drill

Add new items to the item master

Pharmacy has sent four new item requests, written in its own shorthand. Add each item to the item master.

From: New item request · 4 records

Case scenario

An infusion pump that over-delivers

An ICU pump gave more than its set rate overnight. Take it out of use, get it repaired under contract and back in service, safely.

11 scenes · 3 decisions

How you'll learn

Show MeEach task, step by step, on the real screens
PracticeDo it yourself; wrong clicks say where to look
RefreshersTasks come back on day 1, 2, 7, 30 and 90
AssessmentTen tasks, no hints; pass at 70%
How HospAux works
Certificate of completion HospAux · Hospital stores, inventory and assets This certifies that Maya Collins completed the course and its assessment Grade A+ · Excellent
No. HX-2026-7K3P9Q
Check it online by its number

Your Hospital stores, inventory and assets certificate

Pass the assessment and claim it on the spot: graded O, A+ or A, with a number and a QR code an employer can check online.

Questions

How do I enrol?

Choose Enrol now, create your HospAux account (or sign in), and pay online. The course opens straight away, for six months.

Does my institute pay?

If you study in an institute's batch, join it with the code your teacher gives you. Your institute may have its own rate for this course, or pay for it.

Do I need a teacher?

No. You learn, practise, take the assessment and earn the certificate on your own.

What happens after six months?

Your progress and your certificate stay with your account. Renew any time to carry on; the new months follow on.

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